Running a business in the UK comes with a long list of financial responsibilities, and one of the most important is handling Value Added Tax (VAT). Whether you’re a sole trader, a growing small business, or a medium-sized company, VAT can feel complicated. From registering with HMRC to filing quarterly returns, the process requires careful attention to detail. Mistakes can lead to fines, penalties, or even HMRC investigations.

That’s why many businesses turn to professional accountants for VAT services. But with so many accountancy firms and freelancers offering help, how do you choose the right one? In this guide, we’ll explore what to look for in an accountant for VAT, why it matters, and how working with a trusted firm such as The Infinity Group can make VAT compliance simple, efficient, and stress-free.

Why VAT Services Are Essential for UK Businesses

Before choosing an accountant, it’s important to understand why VAT services are so critical. VAT is charged on most goods and services in the UK, and depending on your business size, you may be required to register with HMRC once your turnover exceeds the current threshold (£90,000 in 2025).

Key responsibilities include:

• Registering for VAT when required.
• Charging VAT correctly on sales.
• Reclaiming VAT on eligible business expenses.
• Filing VAT returns on time.
• Staying compliant with Making Tax Digital (MTD).

For many business owners, these tasks are time-consuming and prone to error, especially when juggling day-to-day operations. A skilled accountant ensures you stay compliant and never miss deadlines.

Qualities to Look for in a VAT Accountant

When selecting an accountant for VAT services, you should consider the following qualities:

1. Expertise in VAT Regulations

VAT rules can be complex and frequently updated by HMRC. An accountant should not only understand current VAT legislation but also keep up with changes. This ensures your business stays compliant and benefits from available reliefs.

2. Experience in Your Industry

VAT isn’t the same for every business. Construction firms, for example, face unique challenges under the CIS (Construction Industry Scheme), while retailers may deal with different VAT rates depending on the product. Choosing an accountant who understands your industry makes a huge difference.

3. Proficiency with Digital Tools (MTD Compliance)

Since Making Tax Digital became mandatory, VAT returns must be filed through digital software. A competent accountant should be familiar with platforms such as Xero, QuickBooks, or Sage, ensuring seamless submissions.

4. Reputation and Credibility

Look for reviews, testimonials, or case studies from other clients. A trustworthy accountant will have a track record of reliability and accuracy when it comes to tax compliance.

5. Accessibility and Communication

VAT deadlines are strict. You need an accountant who is easy to reach and responsive to queries, not someone who only contacts you once a year. Regular updates and clear communication are essential.

6. Cost vs. Value

Cheapest doesn’t always mean best. Instead of focusing solely on cost, consider the value provided. An experienced accountant may save you far more in tax efficiencies and avoided penalties than their fees cost.

Steps to Choosing the Right Accountant for VAT

Step 1: Assess Your Business Needs

Are you looking for full-service VAT management, or just occasional support? Smaller businesses may only need help with quarterly submissions, while medium-sized firms often benefit from ongoing tax planning.

Step 2: Check Qualifications

Ensure the accountant is qualified through a recognised body such as the ACCA (Association of Chartered Certified Accountants) or ICAEW (Institute of Chartered Accountants in England and Wales).

Step 3: Ask About Industry Knowledge

During consultations, ask whether the accountant has worked with businesses similar to yours. Their understanding of your industry will help avoid costly mistakes.

Step 4: Understand Their Technology

Confirm the accountant is proficient with MTD-compatible software and can integrate with your existing systems.

Step 5: Request References or Testimonials

Hearing from existing clients gives you confidence in their reliability.

Step 6: Discuss Fees Upfront

Transparency around pricing prevents unpleasant surprises. Ask whether they charge hourly, monthly retainers, or fixed project-based fees.

Why Choosing the Right VAT Accountant Matters

The difference between a good accountant and a poor one can be significant:

• Avoiding HMRC Penalties: Late submissions or incorrect filings can result in fines.
• Maximising Efficiency: A skilled accountant identifies opportunities to reclaim VAT on expenses.
• Reducing Stress: Business owners can focus on growth while accountants handle compliance.
• Future-Proofing: As tax laws evolve, an accountant keeps your business prepared.

The Infinity Group: A Trusted Partner for VAT Services

When it comes to selecting the right accountant for VAT services, The Infinity Group is a strong choice for UK businesses. Specialising in payroll, tax, and accountancy solutions, The Infinity Group offers:

• In-depth VAT expertise across industries, including construction, retail, and contracting.
• Proven compliance support with HMRC and MTD requirements.
• Tailored services designed for small, medium, and growing businesses.
• Dedicated client support, ensuring businesses get advice when they need it most.

By working with a trusted partner like The Infinity Group, businesses gain more than compliance—they gain peace of mind.

Final Thoughts

Choosing the right accountant for VAT services is not just about meeting HMRC requirements. It’s about protecting your business, saving time, and ensuring financial accuracy. The best accountant combines technical expertise, industry knowledge, and modern digital tools with a commitment to client service.

For UK businesses, VAT compliance can feel like a burden, but with the right professional guidance, it becomes an opportunity for smarter financial management. Firms like The Infinity Group provide the expertise and reliability needed to navigate VAT with confidence, leaving business owners free to focus on growth and success.